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27-Apr-2011
(Revised April 24, 2011) (this superse..

Bylaws

(Revised April 24, 2011) (this supersedes all previous bylaws)

THE RAVINIA NEIGHBORS ASSOCIATION


ARTICLE I-NAME

The name of this organization shall be the Ravinia Neighbors Association (the “Association”).

ARTICLE II-GEOGRAPHIC AREA

Although concerned with the needs and viability of all of Highland Park, Illinois, the Association has specifically designated as its primary area of concern the southeast corner of Highland Park, including the Ravinia and Braeside school districts.

ARTICLE III-PURPOSE

It is the purpose of the Ravinia Neighbors Association to formally come together to preserve and enhance the unique character of our district. The Association shall interact with neighborhood residents, private institutions and businesses, service providers, and governmental, cultural, civic, and religious organizations to maintain and improve our neighborhood.

ARTICLE IV-MEMBERSHIP

Section 1.

Membership is open to anyone who subscribes to the Purpose of the Association.

Section 2.

There shall be two classes of Members:

(a) Residential Members, defined as residents of the geographic area designated above

(b) Associate Members, defined as owners or operators of a business or professional practice within the geographic area, or individuals or households outside of the geographic area who have an interest in the aims of the Association. In the event that someone meets criteria for both classes of membership, they shall be classified as a Residential Member.

Section 3.

Membership shall require the payment of dues on an annual basis. A Member shall be considered a member in good standing for each fiscal year (July 1 to June 30) upon receipt of payment of dues. The amount of the dues shall be set by the Governing Board of the Ravinia Neighbors Association (the “Governing Board”).

Section 4.

A Residential Membership shall include all adults (18 and over) whose legal residence is within the household applying for Membership and whose names are listed on the Membership Application form. Each household shall cast one vote in the Association. Only one Member of each household may hold office in the Association at any given time.

Section 5.

A business, professional group, residential property owner or household who is an Associate Member shall designate one person as a representative for purposes of voting at elections and at meetings. Each Associate Membership shall cast one vote in the Association. Associate Members cannot hold office in the Association unless an exception is sanctioned by the Governing Board.

Section 6.

Non-Members with special expertise may be invited to serve on committees, but they may not vote or hold office.

Section 7.

The Association shall neither distribute nor sell the Association’s mailing list (names, addresses, phone numbers, e-mail addresses) nor any part of it to outsiders, with the exception of a name and address list which, from time to time, may be given to the appropriate staff of the City of Highland Park and Park District so that Association Members can receive notices from the city/park district of matters relevant to the Ravinia neighborhood that are not distributed to all residents as part of the city or park district’s normal distribution plan.

ARTICLE V-GOVERNING BOARD

Section 1.

The affairs of the Association shall be managed by the Governing Board. The Governing Board shall be composed of the following elected Board Members who shall be Residential Members in good standing of the Ravinia Neighbors Association: a. President or Co-President b. Vice President or Co-President c Publicity, Membership Director d. Recording Secretary e. Treasurer f. Four other Board Members At Large

Section 2.

The Governing Board shall be elected by a majority of the Members in good standing who respond to e-mails initiated each spring by the Secretary. The mailing shall list the slate of the proposed governing board for approval each year with announcement of results at the following board meeting. Governing Board positions are open to all members, with names to be listed by the Secretary.

Section 3.

Each elected Board Member shall serve for a one-year term, coinciding with the fiscal year of the Association. No person shall hold more than one position simultaneously.

ARTICLE VI-DUTIES OF BOARD MEMBERS

Section 1.

The President or Co-President shall preside at all General Membership and Governing Board meetings. The President or Co-President shall coordinate the work of the Governing Board and committees in order that the purpose of the Association shall be fulfilled. The President (or Co-President) shall set the agenda at meetings. The President (or Co President) is authorized to sign checks for the Association in amounts up to $200.00, approval by the governing board is required for amounts over this.

Section 2.

The Vice President shall, in the absence of the President, perform his or her duties and shall perform such other duties as may, from time to time, be assigned by the President or Governing Board. This position shall remain vacant when there are Co-Presidents on the Governing Board.

Section 3.

The Publicity Director shall be responsible for all general correspondence, press releases, and media contacts of the Association. The Publicity Director shall be responsible for distributing the agenda and notices for all General Membership meetings. The Publicity Director shall be responsible for processing Membership Applications and maintaining the Membership database. The Publicity Director shall prepare an alphabetical listing of all Members qualified to vote, based on that year’s Membership Application Forms, and shall present it to the Secretary for dissemination for annual elections.

Section 4.

The Recording Secretary shall prepare each agenda for all Governing Board meetings (with final approval of the President or Co-president) and forward it to the Publicity Director for distribution to members. The Recording Secretary shall maintain an accurate record (minutes) of all Governing Board meetings and provide this information for our website.

Section 5.

The Treasurer shall maintain all financial records of the Association, indicating both the amount and source of receipts and of disbursements. A Treasurer’s Report shall be presented at all Governing Board meetings. Copies of the Treasurer’s Report shall be available to Members in good standing upon request. The Treasurer is authorized to sign checks for the Association. Amounts of $ 200.00 or more must be approved by the Governing Board.

Section 6.

All Board Members shall be expected to attend all General Membership meetings, Special Meetings of the General Membership and Board meetings of the Association.

Section 7.

All Board Members, committee chairs, and committee members shall serve without salary or honorarium.

ARTICLE VII-ELECTIONS

Section 1.

Elections shall take place annually via e-mail each spring.

Section 2.

Any Residential Member in good standing may vote. There shall be one vote per household. There shall be one vote per Associate Member in good standing, to be cast by a designated individual.

Section 3.

Any Residential Member in good standing may submit nominations for candidates for office to the Recording Secretary by March 1 each year. Nominees must also be Residential Members in good standing.

Section 4.

Election responses shall be recorded by the Secretary and reported to the following board for final approval by the governing board.

ARTICLE VIII-RESIGNATION and/or REMOVAL FROM OFFICE

Section 1.

A Board Member or committee chair who is unable or unwilling to complete the term of office shall e-mail this information to the governing board.

Section 2.

When a Board Member or committee chair resigns or is removed for cause, it shall be the responsibility of the Governing Board, by e-mail majority vote, to appoint a Residential Member in good standing, who otherwise meets the qualifications of the post, to fill the remainder of the term.

Section 3.

Any Board Member, committee chair or Member convicted of a felony under the jurisdiction of State or Federal courts shall be required to resign both position and Membership immediately upon conviction.

Section 4.

A Board Member, committee chair or Member can only be removed for cause by a majority vote of the Governing Board.

ARTICLE IX-POLITICAL AND OTHER AFFILIATIONS

Section 1.

Although the Ravinia Neighbors Association shall concern itself with governmental issues as they impact upon the community and its residents, it is not a political organization. As such, the Association and its Governing Board shall not endorse candidates for local, state, or national office, contribute to their campaign funds as an organization or official representative, nor shall it urge its Membership to do so.

Section 2.

The Association may sponsor or encourage its Members to attend non-partisan forums for candidates, when issues of local impact are involved.

Section 3.

Individual Members of the Association are free to endorse or participate in any other legal manner in the campaign of any candidate for office, to belong and participate in the activities of any legal political party, and to run for elective office.

Section 4.

When Members stand for public office, they may list their Membership in the Association and/or the specific organizational activities in which they have been involved as a part of their credentials.

ARTICLE X-FINANCES

Section 1.

The Fiscal Year of the Association shall run from July 1 through June 30 of the following calendar year.

Section 2

The Publicity Director shall be responsible for the mailing of dues notices two months prior to the end of the Fiscal Year with follow up notices and support by the Governing Board.

Section 3

Regardless of when a household or Associate becomes a Member of the Association, a full year’s dues shall be required. The exception is that dues covering a new Membership applied for during the last three months of the Fiscal Year shall be applied to the next Fiscal Year.

Section 4.

An annual audit shall be required by the end of the first quarter of the next Fiscal Year. This audit shall be conducted by a committee of at least three Residential Members, Agreed upon by the Governing Board at its final meeting of the Fiscal Year.

Section 5.

No individual Members of the Ravinia Neighbors Association shall be personally liable for the debts, liabilities, or other obligations or actions of the Association.

ARTICLE XI-STANDING AND SPECIAL COMMITTEES

The Governing Board, by resolution adopted by a majority of Board Members, may designate or appoint committees. Board Members shall be represented on each committee.

ARTICLE XII-MEETINGS/EVENTS

Section 1.

Regular meetings of the Governing Board shall be held on a bi-monthly basis at member’s homes, nearby businesses, Ravinia Train Station, Jens Jensen Park, Ravinia School, etc. typically the 2nd or 3rd Wednesday evenings at 7:30 P.M. Governing Board meetings shall be open to the public.

Section 2.

The quorum for Governing Board meetings shall consist of 5 Members. Decisions shall be made by majority vote. Majority vote is defined as one vote more than half of the qualified votes cast.

Section 3.

Meeting schedules are posted on the Website as proposed by the President or Co-President.

Section 4.

All efforts are to be extended to sponsor several community activities annually-- such as Earth Day initiatives, Art, Music, Poetry, Holiday Festivals, Farmers Market, Family Fun Festivals at Jens Jensen Park, Garden walks, Natural Areas improvement and speaker events, Train Station events and meetings, Rosewood Beach activities etc.

ARTICLE XIII-AMENDMENTS

Section 1.

The Bylaws may be altered, amended, or repealed and new Bylaws adopted under the following procedure:

a.

Any proposed amendments or revisions to the Bylaws shall be promulgated via e-mail for approval at the following board meeting.

b.

Amendments approved by the Governing Board shall be distributed by the publicity director via email and the Website for final approval and/or input by the membership with any modifications to be made by the governing board.

ARTICLE XIV-DISSOLUTION OF THE ASSOCIATION

The Ravinia Neighbors Association can be dissolved by vote at a Board Meeting subject to approval via e-mail distribution of the membership. Upon dissolution and after payment of all outstanding debts, the remaining funds of the Association shall be distributed to the City of Highland Park, with the directive to utilize the funds to beautify, maintain, or improve the Ravinia district.