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December 2018 RNA Board Meeting


Ravinia Neighbors Association – Meeting Notes

Thursday, December 6th, 2018

Please note our next meeting will be held on the SECOND Thursday of January: 1/10/2019

  1. Attendance
    1. Board Member Attendees

                                                              i.      Mike Stroz - presiding

                                                             ii.      Doug Purington

                                                           iii.      Michael Babian

                                                           iv.      Jeff Stern

                                                             v.      Brett Tolpin

                                                           vi.      Dan Baigelman

  1. Absent Board Members

                                                              i.      Justin Kee with excuse

                                                             ii.      Jean Meier with excuse

                                                           iii.      Katie A. – excuse due to work meeting

  1. Neighbor attendees Mary Seyfarth & Drew Awsumb (from City)
  2. 7:03pm – Quorum.  Call to Order.
  3. Drew to report in lieu of President’s Report
    1. Streetlight project

                                                              i.      Update on street lights given to City Council, but not out to bid.  City Council does not need to vote to release the bid to the public but must vote to approve a contract selecting the winning bid. City Council has provided their direction and support on this project through multiple milestone reports since March of last year.

                                                             ii.      Timeline:

  1. Late December: Public Works to read bid package
  2. Jan/Feb: Bid back
  3. February: Contract to City Hall
  4. Feb/March: Material delivered
  5. Mar/April: construction

                                                           iii.      Page 1: $1.2M is what the expected bid will come in at and therefore the total budget should be about that number but the TIFF fund has in excess of $1.4M.

                                                           iv.      Holders for banners are included in the streetlights and can optionally be easily adjusted and removed.

                                                             v.      Page 2: If bids come in at or below the budgeted amount then all of page 2 will be done too.  Fixtures in the alleys option is first priority on page 2. Doing all options on  Page 2 could be about $200k for all three addons.

  1. Priorities from our Board:
    1. Opt. 1: Pedestrian fixtures, Schreder Stylage
    2. Opt. 2: Alley fixtures
    3. Opt. 3: “Seasonal” gateway fixtures
    4. Not all may be done
    5. Fixtures on Jens Jensen St. Johns Avenue sidewalk is preferred but not absolutely necessary
    6. Better to have sidewalks and lights there but lights are more important even if there is no sidewalk.

                                                           vi.      Page 3 & 4: No real discussion by the Board to what was presented by Drew

                                                         vii.      Page 5: Tree removal.  Only 10 conflicts with lights and construction.  For 2019 lose 10 but all streetscape plan when completed will add dozen.  Forestry group (public works) has approved the 10 coming down.

Ravinia Business District Lighting Installation Tree Removal

 

TREE # (in doc)

CAL.

SPECIES

CONDITION

1

21

8"

GLEDITSIA TRICANTHOS 'SKYLINE'

Good

2

27

9”

MALUS SPP. 'VAN ESELTINE'

Good

3

31

14”

MALUS SPP.

Fair

4

32

12’

MALUS SPP.

Fair

5

47

3”

MALUS SPP.

Good

6

49

3”

TO BE DETERMINED

Fair

7

51

23”

GLEDITSIA TRICANTHOS

Good

8

56

7”

MALUS SPP. 'HARVEST GOLD'

Good

9

57

8”

ULMUS SPP.

Good

10

71

7”

PYRUS SPP.

Good

11

106

6”

TO BE DETERMINED

Good

12

155

20”

AMELANCHIER CANADENSIS

Fair

  1. Other Items
    1. Al Klairmont’s project for the White Hen site - demolition could begin early spring.  City Council action required.  There is a Benefit for the public good due for variances already granted. That benefit is currently a covered bike rack area structure.  INPUT FROM RNA REQUESTED if THIS SI NO LONGER A DESIRED PROJECT.
    2. Cleaner – No news
    3. Fire Station – Same footprint or in Brown Park.  Not decided but prioritized toward the top.
  2. Treasurer’s Report (Michael Babian)
    1. Report will be emailed
    2. Still investigating CD renewal and rate.  From November’s meeting:

                                                              i.      3.10% available at State Farm (60-month term)

                                                             ii.      Mike B. investigating additional rates

  1. Need commitment of two other Board Members to complete audit ASAP, by early February.
  2. Publicity/Membership Report/Ravinia Business Update (Doug Purington)
    1. $170 income for membership

                                                              i.      2 new members

                                                             ii.      2 renewals

  1. Storefronts update

                                                              i.      10 vacancies in business district

                                                             ii.      Intermezzo closed, new massage group

                                                           iii.      Ravinia Brewery doing well.  Have good food, Sunday Brunch.  Unsure what will be happening with other site and Witty’s Refresher (?)

  1. Discussion of Business recruitment by Justin and Mike (President and VP)

                                                              i.      Question posed: What’s the benefit to a business to support RNA?

  1. Doug: Support to the business on Facebook but not a lot
  2. Brett: Want to join to create a good business environment and generate more customer traffic, but also have to join protection.  Need support of the association to promote business interest against bureaucracy.

                                                             ii.      Possible methodology to create a campaign:

  1. Create a flyer to enlist new business
  2. Map with businesses
  3. RNA Brochure, mentioning businesses
  4. $50/year with one free ad
  5. Sign for doors/windows of businesses
  6. Historic
  7. Open House invited to meet the Board
  8. “Come and See Us”
  9. Ripple events four years ago
  10. Once lights are in what are we going to do?

                                                              i.      Task force (run by Mike) to think about what we can do once the lights are in.  Calling into Carolyn Hirsch is the first step

  1. Discussion on Ravinia Farmers Market - Ed
    1. 100 people for dinner at Blue Grass in October.  Excitement for the community. Good event plus creates buzz in the neighborhood.  Chef John made dinners out of seasonal vegetables.
    2. New concept: Go to other nearby neighborhood farmers markets and ask them to participate.
    3. How did this season’s farmers market go as compared to previous?  Vendors have seen new people and a constant flow.
    4. Ed survey about the market: Do you come?  What changes would you like to see?  Provide suggestions to Ed who will come up with 5 questions. 
    5. Is there a risk of ruining the impact of polling by surveying members over non-important matters like the Farmer’s Market?  Opinion that if you focus on one thing then you dilute the impact.  Need to draw a line somewhere.
    6. Strong discussion between the Board about survey for the benefit of our business vs. just on matters of importance.  Go beyond the membership to a more general publication.  Run article and ask the question but how do they respond?
    7. CONSIDER FOR NEXT MEETING.  Ed will come up with suggested questions and include questions around what the community would like to see once the lights are up.
  2. Other Business/Additional Comments or Concerns
    1. Brett: Ice skating rink as a winter event.  Hot chocolate + fire.  School District or Park District.  TABLE FOR JANUARY.
    2. Mike: Connected with TREK and the winner Bobbie.  Both on board and excited.  There will be a picture taken for the next newsletter.  TREK also excited about the additional ad.
    3. Dan: Historic Ravinia event in May.  Frank Lloyd Wright bike tour; 12 houses in Highland Park, 8 in Glencoe.  Potential monetary contribution by the RNA.  Promote as a Facebook event.
    4. Jeff: Closing Edgewood for a year.  How will it affect demographics? But already a done deed
    5. Meeting Place – Full Circle Architects will be moving in end of March

                                                              i.      Michael to reach out to Design Quartet about starting to meet there beginning April 2019

  1. 8:55pm – Adjournment – Next Board Meeting: January 10th, 2019